BT411/context/playtest-tracker.md

id, title, status, source_sections, related_topics, key_terms, open_questions

id	title	status	source_sections	related_topics	key_terms	open_questions
playtest-tracker	The playtest tracker sheet — the tester-facing issue board	living	Established 2026-08-14/15 (session housekeeping); supersedes the .txt handout as the primary feedback channel	operator-console test-harness project-overview	gitea tracker playtest	Should the OPEN tab auto-sync from gitea on a schedule, or stay a manual reconciliation before/after each playtest?

The playtest tracker sheet

Since 2026-08-14 the testers track issues in a shared Google Sheet instead of the annotated docs/OPEN_ISSUES_FOR_TESTERS.txt handout. It is now the primary feedback channel; edited .txt docs and pasted Discord logs are secondary (operator-console covers the session tooling itself). The sheet is the testers' INPUT surface; gitea remains the system of record.

Shape

Two tabs. Sheet ID and the write-bridge credentials live in the operator's local Claude memory (feedback-channels), never in this repo — the bridge URL + token together grant write access to the sheet.

• OPEN — # | Priority | Test Status | Dev Status | Dev Comments | Tester Comments, ONE row per ticket, sorted by priority then ticket number.
• CLOSED — the same minus Priority, ascending by number. Also holds non-ticket records (completed audits) under a text key like AUDIT.

The split is driven by GITEA STATE, not by the Dev Status column — the two drift constantly, and the sheet's own column is the stale one.

Dev Status vocabulary (dev-owned column)

The colour is embedded in the label, not applied as a cell fill:

Label	Meaning
🟡 PATCHED - RETEST	code landed, needs a playtest to confirm — the testers' retest list
🔴 FAILED RETEST	a shipped fix did not hold; back on the bench (never collapse this into QUEUED — it understates a regression as "not started")
🟠 NEED INFO	blocked on testers for a repro, detail, or log
🔵 YOUR CALL	not a code question; needs their opinion or era memory
⚪ QUEUED	logged and understood, work not started
🟢 WORKING	actively being worked right now
✅ DONE	verified — only ever appears on CLOSED

Priority: P1 blocks a session / hits everyone · P2 gameplay correctness confirmed in the field · P3 presentation and polish · P4 era question or opinion call · P5 latent or internal with no field impact.

Test Status is TESTER-owned (Pass / Fail / Test = not yet retested / Rework / Clarify). A Fail on a ticket gitea has closed is the highest-value signal in the whole sheet — it means a shipped fix did not hold, or the tested build predated it.

The Dev Comments contract

That column is what a player reads, so it is written for a player, in three lines:

<one sentence: what is wrong, or what changed if patched>
STATUS: <where it actually stands>
NEED FROM YOU: <a concrete, specific ask>      <- omit for QUEUED

Under ~55 words, no addresses, no engine jargon. The ask must name what to capture (which mech, which map, what time, what you expected vs saw, the boot-screen build number) — never "let us know if it happens again". If the thread already answers it, do not ask again.

Working rules (learned the hard way)

• Read the gitea COMMENT THREAD, never the body alone. Bodies are original reports and are routinely superseded, retracted, or already fixed by comment 4. Triaging 53 tickets from threads moved a third of the statuses and dropped P1 from 5 to 2. See reconstruction-gotchas for the general form of this mistake.
• Undated tester rows are historical. Only rows explicitly prefixed with a date (8/14 - ) came from that session. Reading undated carried-forward rows as fresh evidence produced a false "still crashing after the fix" report on #170 that had to be retracted across seven tickets. Ask testers to date entries.
• Never write DONE on OPEN. A row that is done belongs on CLOSED; a DONE on the open page is a contradiction that confuses everyone reading it.
• Merge duplicates to one row per ticket — linking loose reports to existing tickets creates two rows for the same number otherwise.
• Never use cell fills for status. Fills belong to cells, labels to text; every re-sort moves the text and leaves the paint, so they desync. This was re-fixed three times before the colour was embedded in the label.
• A leftover FILTER hides rows after a rewrite — if rows appear to vanish and the row numbers in the gutter SKIP, that is hidden rows, not lost data (Data → Remove filter).
• Row heights: autofit makes wrapped comment rows hundreds of pixels tall (≈4 visible rows). Pin to ~63 px.

The cycle

1. Before a playtest — regenerate/refresh: reconcile every row against gitea, clear stale statuses, make sure each NEED INFO carries an ask the testers can act on that night.

2. After a playtest — THE SWEEP. Read the sheet, file the unfiled New rows as tickets, link duplicates to existing numbers, post the field evidence onto the tickets, then resolve every 🟡 PATCHED - RETEST row by what the tester wrote in Test Status:

   Test Status	Meaning	Action
   Pass	fix confirmed	close in gitea, move the row to CLOSED
   Fail + detail	the fix did not hold	🔴 FAILED RETEST, reopen in gitea, raise to ≥P2, post their evidence
   Fail, no detail	cannot act yet	🟠 NEED INFO with ONE discriminating question
   blank	nobody tested it	leave 🟡, roll to the next session

   ⚠ A Pass or Fail with no BUILD NUMBER is uninterpretable — a Pass on an older build cannot verify a fix that shipped later. Before treating a Fail as a regression, establish that the tested build actually contained the fix; that ambiguity is why #27 and #38 sat at NEED INFO (asking for the boot-screen build) rather than going straight to 🔴. Stamp "shipped in build NNN" into every 🟡 Dev Comment so the answer is checkable later.

3. Reconciling ~50 tickets against their threads is a fan-out job — one agent per batch of ~7, returning {num, dev_status, priority, dev_comment}.

Access

• Read — the sheet is public, so the CSV export works with no auth: https://docs.google.com/spreadsheets/d/<ID>/export?format=csv&gid=0 (307-redirects to a googleusercontent.com host; follow it). The Claude Google Drive connector cannot see it — that connector is scoped to files it created itself, and it has no cell-write capability for any file, so sharing the sheet to the account does not help.
• Write — a Google Apps Script web app bound to the sheet, called with curl -sL -d (never -X POST). Actions: ping, tabs, get, set, append, note, width, height, autofit, format. Extending it requires re-pasting the script AND Deploy → Manage deployments → pencil → Version: New version — clicking Deploy alone keeps the old code live on the same URL. Treat further script edits as expensive: the operator has said the redeploy loop is not worth repeating for cosmetics.

Key Relationships

• Feeds: the gitea tracker (system of record) · docs/OPEN_ISSUES_FOR_TESTERS.txt (now secondary)
• Uses: operator-console (session tooling) · test-harness (what "verified" means here)